Every door you add means more maintenance requests, more tenant texts, more lease renewals to track, more vendor calls to make. Your Chief of Staff handles the coordination and follow-up so you can grow your portfolio without drowning in it.
Property management runs on follow-through. Your Chief makes sure nothing gets dropped across your entire portfolio.
"Track the open work orders across all properties and tell me what's overdue." Your Chief monitors open maintenance tickets in AppFolio or Buildium, identifies vendors who haven't responded, and drafts follow-up messages. Issues get resolved. Tenants stay happy.
"Which leases are expiring in the next 90 days and what's the renewal status?" Your Chief tracks your lease calendar, flags at-risk tenants who haven't responded, and drafts renewal offer communications. Reduce vacancy before it happens.
Start every day knowing the state of your entire portfolio. Open maintenance issues, overdue rent, upcoming inspections, lease expirations, and vendor tasks waiting on you. One message, full picture across every property.
"Draft a notice to the tenant at Unit 4B about the late rent." Your Chief writes professional, legally aware tenant communications for everything from rent reminders to maintenance notices to lease violation letters. Consistent, documented, professional.
"I need three quotes for the HVAC repair at Oakwood." Your Chief helps you manage your vendor relationships, drafts scope-of-work requests, tracks bid responses, and keeps your vendor contact list current. Stop managing vendors by memory.
"Generate the monthly owner report for the Harrison portfolio." Your Chief pulls occupancy rates, rent collected, maintenance spending, and open issues from your property management platform and drafts a professional owner report. Keep owners informed, keep their trust.
From sign-up to a working chief of staff. No complicated integration projects.
Pick your plan. We immediately start building your dedicated, private server.
One hour on Zoom. We connect your property management platform (AppFolio, Buildium, Yardi, or Propertyware), email, and any other tools you rely on. You just share your screen.
Within 48 hours, your Chief is live. Check in from the road, between property visits, or first thing in the morning before the calls start coming in.
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One-time setup to build your Chief. Monthly subscription to keep it running and learning your portfolio.
Month-to-month. No long-term contracts. Cancel anytime.
Your property management software stores data. Your Chief acts on it. It monitors what's happening across your portfolio, proactively flags issues, drafts the communications you need to send, and synthesizes information from multiple sources into actionable briefings. It's the difference between having a good filing system and having someone who actually reads the files and tells you what matters.
Your Chief runs on a dedicated private server. Tenant PII, financial data, and owner information never touches another company's infrastructure. We follow the same data handling standards your property management platform requires.
AppFolio, Buildium, Yardi, Propertyware, and Rent Manager are all supported. Tell us your stack at onboarding and we'll confirm what we can connect.
Your Chief scales with your portfolio. Whether you manage 30 units or 300, it tracks everything and gives you a prioritized view of what needs attention. The more doors you have, the more valuable the daily briefing becomes.
Your Chief can help coordinate the leasing workflow: tracking applicants, drafting showing confirmation emails, following up on incomplete applications, and organizing screening results. It doesn't replace your screening software, but it keeps the process moving.
Your Chief can handle both. During onboarding, you'll customize it for your specific mix of property types. Commercial tenants, NNN leases, CAM reconciliations: tell us your setup and we'll configure it accordingly.
Your portfolio can grow. Your stress level doesn't have to. Your Chief of Staff is live within 48 hours.
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