You coordinate caterers, florists, venues, and clients all at once. Your Chief handles the follow-ups, timelines, and inbox overflow so you can do the work you actually love.
Every event has 30 moving pieces. Your Chief tracks every vendor, every deadline, and every client ask so nothing slips through.
"I need to confirm the catering contract, check in with the florist, and get the AV company's final invoice." Your Chief sends the follow-ups, tracks responses, and flags anything overdue. It works alongside your project management tools like HoneyBook and Aisle Planner, handling the email and coordination layer.
You spend hours writing the same emails: questionnaires, timeline approvals, payment reminders, day-of instructions. Tell your Chief what you need and get a polished draft in seconds. Review, edit, send.
"Build me a day-of timeline for the Johnson wedding, ceremony at 4pm, reception venue 20 minutes away." Your Chief drafts a detailed run-of-show you can refine and share with your team and vendors.
"We're at $47K of a $52K budget and still haven't paid the DJ." Your Chief monitors your event budgets across Google Sheets or Planning Pod and alerts you before you go over. No more surprise overruns.
New inquiry comes in on a Saturday while you're at a venue walkthrough. Your Chief sends a warm, personalized response with your availability and packages, so no lead goes cold while you're heads-down.
"Send thank-you notes to the vendors, request reviews from the client, and archive everything in my project folder." One message and your Chief handles the entire post-event checklist.
From sign-up to a working chief of staff, no technical skills required.
Pick your plan. We immediately start building your dedicated, private server.
One hour on Zoom. We connect your email, Gmail, and Google Sheets directly. For event management platforms like HoneyBook and Aisle Planner, your Chief works alongside them, handling the vendor communication and follow-up layer. You just share your screen.
Within 48 hours, your Chief is live. Message it from your phone between site visits, venue tours, or while on-site at an event.
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One-time setup to build your Chief. Monthly subscription to keep it running, learning, and improving.
Month-to-month. No long-term contracts. Cancel anytime.
HoneyBook and Aisle Planner are project management tools. Your Chief works alongside them, handling the communication and organization layer: drafting emails, tracking vendor responses, flagging budget issues, and answering your questions in natural language. We connect directly to Gmail and Google Sheets. For event-specific platforms, your Chief handles everything on the communication side so those tools stay current without extra work from you.
Yes. During onboarding, you'll train it on your preferred vendors, communication style, contract templates, and how you like to run events. It learns your business, not a generic template. After a month, it'll know your vendors almost as well as you do.
Your Chief runs on a dedicated server. Your client data never touches another user's instance. All credentials are stored in enterprise-grade vaults. You're the only one with access to your clients' details.
That's exactly when it shines. Message it from your phone between vendor calls: "What's outstanding on the Miller wedding?" or "Draft a check-in email to all vendors for the Davis event." It keeps every event organized even when you're stretched thin.
We're building team plans with shared knowledge across your staff. Email us if you're interested and we'll let you know when it's available.
Absolutely. Tell it "write three Instagram captions from last Saturday's styled shoot" or "draft a blog post on our venue partnership." It helps with content creation so you stay visible without carving out hours for it.
No problem. Your Chief handles both. You can configure different workflows for different event types: weddings, corporate retreats, galas, product launches. It adapts to whatever your business does.
Your event planning Chief of Staff is live within 48 hours. Spend your time creating beautiful events, not chasing vendors.
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