You're on the job site at 6 AM and still answering emails at 10 PM. Change orders stack up, bids need follow-up, subs aren't responding. Your Chief of Staff runs the office so you can run the job.
Every minute you're in your inbox is a minute you're not on the job. Your Chief handles the back-office grind.
"Log a change order on the Riverside project, scope addition $4,200, foundation work." Your Chief drafts the CO and sends the approval request to the client. For enterprise platforms like Buildertrend and Procore, integration is possible depending on your setup and we'll confirm during onboarding. No more verbal agreements that haunt you later.
"Follow up on the five bids I sent last week." Your Chief reviews your sent proposals, drafts professional follow-up emails for each one, and tracks responses. You'll stop leaving money on the table from bids that went quiet.
"Get me a status update from the electrical and plumbing subs on the Oak Street project." Your Chief sends the requests, compiles the responses, and flags anyone who hasn't confirmed their schedule. No more playing phone tag all day.
Start each morning knowing what's happening across every active project. Upcoming inspections, delivery confirmations, outstanding approvals, weather alerts. One message before you leave the house.
"Update the Johnsons on where the kitchen project stands." Your Chief drafts a professional progress update with photos you've texted in, current timeline, and next steps. Clients feel informed, you don't have to stop what you're doing.
"Chase the outstanding invoice on the Willow Street project, 30 days overdue." Your Chief drafts a firm but professional payment reminder and tracks who has and hasn't paid. Your QuickBooks stays current, your cash flow stays healthy.
From sign-up to a working chief of staff. No IT setup, no complicated software to learn.
Pick your plan. We immediately start building your dedicated, private server.
One hour on Zoom. We connect your email, QuickBooks, and Gmail directly. For project management platforms like Buildertrend and Procore, we'll confirm integration options during onboarding. You just share your screen.
Within 48 hours, your Chief is live. Text it from the job site, ask for a morning brief before your first meeting, get things done between jobs.
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One-time setup to build your Chief. Monthly subscription to keep it running, learning your jobs, and improving.
Month-to-month. No long-term contracts. Cancel anytime.
A good office manager costs $45,000-60,000/year. Your Chief costs $500/mo, works 24/7, integrates with your tools where API access is available, and is available from your phone on the job site. It doesn't replace an office manager if you already have one: it makes them more effective by handling the routine stuff automatically.
That's exactly what it's built for. You message it from your phone between jobs, voice-to-text while you're driving, or quickly in the morning before you head out. It does the work that would otherwise wait until you get home.
We connect directly to QuickBooks, Google Drive, and Gmail. For Buildertrend, Procore, CoConstruct, and PlanGrid, integration is possible but depends on your plan and setup. These are enterprise platforms with varying API access. Tell us your stack during onboarding and we'll confirm exactly what we can connect.
Your Chief can draft, organize, and track standard contract documents and lien waivers. It won't replace your attorney for complex legal review, but it handles the routine documentation that bogs down every project.
Your Chief runs on a dedicated private server. Your project data, client information, and financials never touch another contractor's instance. Enterprise-grade encryption, same standards large construction firms use.
Your Chief is built to track multiple projects simultaneously. It can give you a status summary across all active jobs, flag which ones need attention today, and help you prioritize where your time goes.
Your clients hired you to build, not to manage a inbox. Your Chief of Staff is live within 48 hours.
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